This Policy deals with the use of email, internet messaging, internet chat etc. in the course of AC Business and AC websites.
All emails should at least be acknowledged within three working days.
Users of AC allocated email addresses or officers sending AC emails must:
o Disrupts, obstructs, or burdens network resources for non-business purposes (i.e., chain letters)
o Utilizes the Email for illegal purpose
o Conducts any gambling, betting or gaming activity
o Violates or infringes on the rights of any other person
o Contains defamatory, false, abusive, obscene, pornographic, sexually oriented, threatening, racially offensive, or otherwise bias or illegal material or
o Violates the AC Member Protection Policy.
AC Officers should ensure their personal businesses websites etc are not included in email signatures or promoted in official AC correspondence with out the written permission of the AC CEO.
Employees should ensure that when they will not be able to access their emails for more than 24hrs a suitable “Out of Office” message is set-up. The message should advise an appropriate alternate email for urgent matters.
Personal email usage during work hours is to be kept to a minimum.
Personal use of internet chat or instant messaging is not permitted during work hours.
www.canoe.org.au is the only Official Website of AC. The CEO may give permission for the establishment of other websites for specific events and projects.
AC Staff and Officers must not advertise any other site as being a source of official AC information.
Electronic mail is subject to the same records retention rules that apply to other documents and must be retained in accordance with AC records retention procedures. The following guidelines:
Violation of this policy may result in disciplinary action which may include termination for employees a termination of employment relationship in the case of contractors or consultants. Additionally, individuals may be subject to loss of access privileges and civil and/or criminal Prosecution.
Adopted by the CEO on 14th February 2003.
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